Frozen Shipping Checklist

Frozen Shipping Checklist

Safe, Simple, and Stress-Free Transport for Your Reproductive Materials

Shipping your frozen embryos, eggs, or sperm is an important step in your family-building journey, and we understand that it can feel overwhelming. At Cryoport Systems, we specialize in handling the logistics so you don’t have to. Our industry-leading cryogenic shipping solutions ensure that your reproductive materials remain safe, secure, and temperature-stable from start to finish.

We manage every detail of the process, from providing a validated, temperature-controlled cryogenic shipper to coordinating with both your current and receiving clinics. Our goal is to make this experience as smooth and worry-free as possible, so you can focus on what matters most: your future.

To help you navigate the process with confidence, we’ve put together this step-by-step checklist. If you have any questions along the way, please contact us! Our team is here to support you.

Step 1: Notify Your Clinics

Before scheduling your shipment, contact both the current clinic (where your reproductive materials are stored) and the receiving clinic (where they will be shipped). Let them know you are planning a transfer so they can assist with the necessary paperwork and preparations.

Step 2: Complete Required Paperwork

Proper documentation is essential to ensure a smooth and timely shipment. There are two types of paperwork involved:

  • Clinic Documentation: Your current clinic will require paperwork to release your reproductive materials. This may include medical records, details about the sample, and a freeze/thaw protocol for the receiving clinic.
  • Transportation Documentation: Cryoport Systems provides all necessary shipping and transportation documents to ensure compliance and a seamless transfer.

Ensure that both clinics have completed all required paperwork before scheduling your shipment.

Step 3: Request a Quote and Place Your Order

Once your clinic documentation is in order:

  1. Request a quote online.
  2. Cryoport Systems will provide a formal quote and an order form.
  3. Complete the order form and return it to Cryoport Systems to begin the shipping process.

Step 4: Coordinating Your Shipment

After your order is confirmed, we take care of the rest:

  • Cryoport Systems works directly with both clinics to arrange shipment logistics.
  • A cryogenic dry shipper will be delivered to your current clinic, pre-labeled and ready for use.
  • The clinic will carefully load your reproductive materials into the shipper.
  • Either the clinic or Cryoport Systems will arrange for the package to be collected and transported.

Step 5: Continuous Monitoring & Delivery Updates

Throughout the journey, Cryoport Systems provides continuous shipment monitoring for peace of mind:

  • Our advanced tracking technology monitors both location and temperature at every stage.
  • Email notifications will be sent to both clinics and the patient, so you always know the status of your shipment.
  • Our logistics team proactively addresses any unexpected delays to keep your materials safe.

Need Help? We’re Here for You.

Building your family, that’s your journey.

Your precious materials, that’s what we safeguard.

Trust Cryoport Systems to deliver hope securely—every step of the way.